Thesis/Dissertation Submission Guide

Steps for Uploading Theses Full-text

Step.0 Before the upload

• Once you passed the library review, you will not be able to modify your full-text again. Therefore, please make sure:
  • The full-text you submitted is the final version.
  • Confirm the open access date with your advisor in advance. You will need to fill in some corresponding information in the system.
  • Upload the thesis full-text during your expected graduation semester to avoid any information mistakes.
• It takes 1-2 working days for the library review. Any urgent request is NOT allowed. Please be patient.
• It is recommended to watch the online video guide (opens in a new window) and to use our thesis template (including docx and LaTex template) (opens in a new window) to avoid any returns.
  ※ Special thanks to Alumni Huang (黃漢軒), Dr. Sun (孫勤昱) and Dr. Chen (陳昱圻) from Department of Computer Science & Information Engineering for providing the LaTex template.

Step.1 Prepare your Full-text

(1) Please convert your full-text to a complete PDF file. It is optional to encrypt the PDF file, but please follow our school's requirement if you encrypt your file.
[ Guide:  Convert to PDF (opens in a new window) |  PDF Document Security (opens in a new window) ]

(2) The department names written in the thesis must follow our "Department Names for Thesis or Dissertation (opens in a new window)".

(3) The page numbering and watermarks must meet our school's requirements as following. For more formatting instruction, please refer to "2. Thesis Formatting and Editing (opens in a new window)". (For watermarks, either Color or Black & White versions are acceptable.)

Step.2 Account Registration for Thesis System [  Step-by-step Instruction: 1.Account Registratioin (opens in a new window) ]

(1) Go to "Account Register (opens in a new window)" to create a new account by using our school's email.

(2) Go to our Electronic Thesis Submission System (opens in a new window) to activate your account.

Step.3 Upload Thesis Full-text [  Step-by-step Instruction: 2.Upload the Full-text (opens in a new window) ]

If your thesis content is involving confidential information, patent registration or any legitimate reasons, you may sign the "Application Form of Embargo on Release of Thesis/Dissertation (opens in a new window)" , upload the scan file with any evidence materials* attached at "Step.2".

* Starting from the 114 academic year (inclusive), students who wish to apply for an embargo on their thesis/dissertation must indicate the embargo option on the J1 Application for Oral Defense (opens in a new window)or J7 Doctoral Degree Examination Application Form (Doctoral Degree Application for Oral Defense) (opens in a new window), and upload a scanned copy of the fully signed and stamped form under Step 2 of the thesis system.

* As long as the evidence material shows the reason for embargo, any kinds of the document will be accepted.

Step.4 Print out, Sign and Upload the Agreement [  Step-by-step Instruction: 2.Upload the Full-text (opens in a new window) ]

(1) Print out 2 agreements from the system at "Step.3". (one for NTUT and one for NCL) It is recommended to adjust the scale to make all content showed in one page.

(2) Before submitting the full-text for library review, you have to upload the scan/picture file of the agreement with your and your advisor's signatures at "Step.3". (Seal is not accepted.)

(3) The agreement is generated from the system automatically. If there is any mistake on it, please modify the information in the system. DO NOT edit the agreement directly.

(4) For embargo applications, both paper and electronic copies must be applied for with the same public access date, which must match the date entered in the thesis submission system.

Step.5 Submit for Library Review

Check the "3.Library Review Checklist (opens in a new window)" in advance to avoid any returns.
You cannot access WriteAid system for Similarity Report ( system from National Central Library) after your thesis has been approved. 

Step.6 (If Approved) Print out the Approval Email

The binding of paper copies and our graduation document requirements refer to "Graduation Reminders for Graduate Students (opens in a new window)".

Submission of Electronic Theses

Step1. Complete Oral Defense; finalize your thesis/dissertation.

※ Starting from 2025 Spring Graduates(2025.02.17), the abstract no longer requires the information such as "thesis title," "page count," "department," "graduation date," "degree," "student name," and "advisor name."

• Your thesis/dissertation draft must include: Electronic Thesis/dissertation (ETD) Format Requirements (opens in a new window), Page Numbering (opens in a new window)

• For the detailed specifications, please refer to NO. J1 & J2 documents on the Office of Academic Affairs website (opens in a new window).

• Thesis/Dissertation Template Download (opens in a new window)

• School's Title and Logo Download (opens in a new window)

Step2. Prepare your PDF file to meet the Library’s upload specifications.

• Add watermarks (opens in a new window)

• Convert & Combine PDFs (opens in a new window)

• Set up PDF file document security (opens in a new window)

Step3. Upload your thesis/dissertation to Library’s Electronic Thesis/Dissertation (ETD) System.

• How to register ETD System Account? (opens in a new window)

• How to create ETD Portfolio and upload full-text? (opens in a new window)

Step4. Library Review.

• It will take 1-2 working days for library review. You will be informed by email whether revision is necessary.

• Contact us for further information: Librarian Mr. Yan [ 02-2771-2171 #3129 | bysuper@ntut.edu.tw ] (8:30-12:00 & 13:30-17:00, Monday to Friday)

Step5. Print out your thesis/dissertation and sign the authorization forms.

• After passing the review, log in to ETD System again to print out 2 copies of Authorization Forms and sign.

• Paperback thesis/dissertation requirements (opens in a new window)

• Cover page and book spine for paperback template download (opens in a new window)

• Paperback binding information:

(1) Color of the cover page:

• Light gray for Ph.D. dissertation

• Light yellow for Master's thesis

(The colors may vary a little due to different paper manufacturers and types.)

(2) Paper material: 180 gsm (or above) marbled paper with glossy or matte coating

(3) Printing style: double-sided printing for more than 100 pages; single-sided printing for less than 100 pages

Step6. Complete Library’s graduation procedure before the graduation deadline set by the Office of Academic Affairs.

• To complete Library’s graduation procedure, you must have:

(1) 1 thesis/dissertation paperback copy (Binding information please refer to Step 5.)

(2) 2 Authorization Forms printed from ETD System (with author’s and advisor’s signature)

• If you want to apply for delaying public access, please prepare the following documents:

(1) 【Taipei Tech】Application Form of Embargo on Release of Thesis/Dissertation (opens in a new window)

(2) 【National Central Library】Application Form of Embargo on Release of Thesis/Dissertation (opens in a new window)

(3) Both forms should contain the signature of the author and the advisor, and the seal of head of the department and institute in the “Seal of the Authorization Institute” field. Please check here for more information.

• You should return all the books and materials borrowed from the library and pay the lost replacement fees or overdue fees before the graduation procedures are completed.

Library Review

1. It will take 1-2 working days for the library review. It is suggested to print out the paper copies after you got the approval email to avoid any format mistakes.

2. Contact:

● 8:30-12:00 & 13:00-17:00, Mon.-Fri.

● Librarian  Ms. Yeh  (02-2771-2171 #3114, peiying@mail.ntut.edu.tw)