Graduation Process for Graduate Students
1. Originality Examination
▶ Note▶ Note (Click here to enlarge the image below) (opens in a new window)
- Graduate students should examine the originality of their theses/dissertations. After confirming the similarity percentage with the advisor, please apply for the Library Review and sign the "J16 Originality Comparison Checklist(Oral defense) (opens in a new window)" before the Oral Defense. Prepare the related documents for the oral defense committee as reference.
- After the oral defense, graduates are responsible for conducting the originality check on the final revised version of their thesis. Before graduation and completing the departure procedures, graduates must upload the“J19 Thesis Originality Verification Checklist (Final Version) (opens in a new window),” signed by their advisor, to the university's departure system.
Please note that Library Review is only required for the oral defense version; it is not required for the final version submitted during the departure process.
!! Attention !!
The WriteAid system (the National Central Library) must be accessed before completing the thesis uploading process.
Once the thesis has been uploading and approved by library, the comparison function can no longer be accessed!
▶ Steps (Please finish all the steps before your Oral Defense.)
Step.1 Apply for Turnitin&WriteAid Account
1.1 Turnitin
● Notice: Fill in the account registration application on our library’s website. If this is the first time you applied for an account, please follow our guide to activate your account.
※The duration of each Turnitin class(folder) is one semester. If you find out the status shows "Expired", please apply for the account from the library's website again. You can use the same email account so that you will get a new class instead and skip the activation part.
● Links
Turnitin Account Application (opens in a new window) (Log in our library's website first and click the "Form" tab.)
1.2 WriteAid from National Central Library
● Notice: Follow our guide to register an account. You will get the account once you register for it.
※Only those who are going to have an oral defense can upload their full-text for similarity checking. If there is any violation, your account will be suspended.
● Links
Check the tab "1.Account Registration" (opens in a new window) for step-by-step guide.
(First, register an account on NCL's webstie. Second, activate your account on our school's thesis system.) Pei-Ying,Yeh (ext.: 3114, peiying@mail.ntut.edu.tw)
Step.2 Upload the full-text and check the similarity report
2.1 Turnitin
● Notice: Before you upload your full-text, please follow the "Step.1" instrcution to register and activate your accoutnt.
● Dos and Don'ts:
1. If you are going to apply for "Step.3 Library Review for Similarity Reports," please upload a complete full-text included cover, abstract, table of contents, main text, and references, or you will get a return.
2. DO NOT use any improper ways to avoid the similarity check or cheat on the report.
● Links
Log in Turnitin (opens in a new window) (Please complete "Step.1" and activate your account first.)
Step-by-step guide (opens in a new window)
2.2 WriteAid from National Central Library
● Notice: Before you upload your full-text, please follow the "Step.1" instrcution to register an account. To access WrtieAid, log in to our school's thesis system (opens in a new window) and click "Similarity Scanner" on the left-right corner.
● Dos and Don'ts:
1. You can upload at most 5 times. We cannot give you more times so don't waste any of it.
!! Attention !!
The WriteAid system (the National Central Library) must be accessed before completing the thesis uploading process.
Once the thesis has been uploading and approved by library, the comparison function can no longer be accessed!2. Please upload a complete full-text included cover, abstract, table of contents, main text, and references. It's okay to remove the references to avoid high similarity, but you have to keep all the other contents and explain to your advisor.
3. DO NOT use any improper ways to avoid the similarity check or cheat on the report. Also, you can only upload your own thesis. If there is any violation, your account might be suspended.
● Links
Log in to our school's thesis system (opens in a new window)
Manual for WriteAid (opens in a new window)
Step.3 Apply for Library Review for Similarity Reports
● Attention before applying: Please upload your full-text to both Turnitin and WriteAid to have similarity check. After you got the WriteAid report, upload the report to Turnitin (opens in a new window) for library review.
● What does we review?
1. You have to run the similarity report in Turnitin.
2. You have to use the complete full-text to run the similarity report and cannot use any improper way to avoid the similarity check. If there is any violation, we will return the application and inform you advisor at the same time.
● Links
Application Page (opens in a new window) (Log in our library's website first and click the "Form" tab.)
Step.4 Print out the result email.
How to print out the result? (opens in a new window)
Step.5 Provide ❶the result email and ❷Originality Comparison Checklist along with ❸the complete similarity report to the advisor for signature.
Download the "(J16) Originality Comparison Checklist" (opens in a new window)J16en.odt（ODT・68 KB） (opens in a new window)
How to read the report? (opens in a new window)
※It depends on your advisor whether to provide the pdf file of your complete similarity report or to print out the whole report.
▶ Contact
Librarian Ms. Weng (ext:3137，yurong115@mail.ntut.edu.tw)
2. Thesis Formatting and Editing
▶ Note
※ Starting from 2025 Spring Graduates(2025.02.17), the abstract no longer requires the information such as "thesis title," "page count," "department," "graduation date," "degree," "student name," and "advisor name."
- For the detailed specifications, please refer to NO. J1 & J2 documents on the Office of Academic Affairs website (opens in a new window). These documents are general specifications where the department and institute may specify relevant specifications based on the format commonly used in the academic field.
- It is recommended to use our Library's "Thesis/Dissertation Template" (including docx and LaTex templates) (opens in a new window) to ensure that your thesis is formatted in accordance with the Library review specifications.
※ Special thanks to Alumni Huang (黃漢軒), Dr. Sun (孫勤昱) and Dr. Chen (陳昱圻) from Department of Computer Science & Information Engineering for providing the LaTex template.
▶ Formatting Instructions
How to insert watermarks in MS Word? (opens in a new window)
How to add page numbers in MS Word? (opens in a new window)
▶ Links
Thesis Template (opens in a new window) (including docx and LaTex template)
Download the School's logo and watermark (opens in a new window) (For watermarks, either Color or Black & White versions are acceptable.)
Department Names for Thesis or Dissertation (opens in a new window)
▶ Contact
Librarian Pei-Ying,Yeh (ext.: 3114, peiying@mail.ntut.edu.tw)
3. Full-text Upload & Library Review
▶ Note
After you pass the Oral Defense and finalize your thesis, you should upload the thesis full-text to our library's "Electronic Theses & Dissertations System" (ETD System) and pass the library review to finish your graduation procedure.
▶ Links
Electronic Theses & Dissertations System (ETD System) (opens in a new window)
Library’s Thesis/Dissertation Submission Guide (opens in a new window)
Online Video "Graduation Thesis Submission Procedures in NTUT Library" (opens in a new window)
▶ Steps: [ Complete Guide (opens in a new window) Workflow for thesis submission (opens in a new window)]
Step.0 Before the upload
- Once you passed the library review, you will not be able to modify your full-text again. Therefore, please make sure:
- The full-text you submitted is the final version.
- Confirm the open access date with your advisor in advance. You will need to fill in the some corresponding information in the system.
- Upload the thesis full-text during your expected graduation semester to avoid any information mistakes.
- Due date information:
- The deadline of finishing graduation procedure in Fall-Winter 2025-2026 thesis submission is 2026/2/12 (Thur.).
- Please upload your full-text before 2026/2/5 (Thur.) to avoid any delay.
- It takes 1-2 working days for the library review. Any urgent request is NOT allowed. Please be patient.
Step.1 Prepare your Full-text
(1) Please convert your full-text to a complete PDF file. It is optional to encrypt the PDF file, but please follow our school's requirement if you encrypt your file.
(2) The page numbering and watermarks should meet our school's requirements as following:
| E-thesis Content ( * is required.) | Watermark | Page Numbering |
| Title Page * | ✔ | None |
| Photocopied Oral Defense Committee Signature Form * | ✘ | None |
| Chinese Abstract English Abstract * Acknowledgements Table of Contents * List of Tables List of Figures | ✔ | Roman numerals |
| Main Body * References * Appendices List of Symbols (Formulas) | ✔ | Arabic numerals |
● Thesis Editing: Thesis Format (opens in a new window) | Thesis Template (opens in a new window)
● Page Numbering & Watermarks: Page Numbering Guide (opens in a new window) | Download the watermarks and logo (opens in a new window) | Insert Watermarks (opens in a new window)
● PDF Settings: Convert to PDF (opens in a new window) | PDF Document Security (opens in a new window)
Step.2 Thesis System Account Registration [ Step-by-step Instruction (opens in a new window)]
(1) Go to "Account Register (opens in a new window)" to create a new account by using our school's email.
(2) Go to our Electronic Thesis Submission System (opens in a new window) to activate your account.
Step.3 Upload Thesis Full-text [ Step-by-step Instruction (opens in a new window)]
If your thesis content is involving confidential information, patent registration or any legitimate reasons, you may sign the "Application Form of Embargo on Release of Thesis/Dissertation (opens in a new window)" , upload the scan file with any evidence materials* attached at "Step.2".
Upload a scanned copy of J1 Application for Oral Defense (opens in a new window) or J7 Doctoral Degree Examination Application Form (opens in a new window) ( fully signed and stamped form) under Step 2 of the thesis system.
* As long as the evidence material shows the reason for embargo, any kinds of the document will be accepted.
Step.4 Print out, Sign and Upload the Agreement [ Step-by-step Instruction (opens in a new window)]
(1) Print out 2 agreements from the system at "Step.3". (one for NTUT and one for NCL)
(2) Before submitting the thesis full-text for library review, you should upload the scan/picture file of the agreement with your and your advisor's signatures in the "Step.3". (Seal is not accepted.)
(3) The agreement is generated from the system automatically. If there is any mistake on it, please modify the information in the system. DO NOT edit the agreement directly.
Step.5 Submit for Library Review
Check the "Library Review Checklist (opens in a new window)" in advance to avoid any returns.
The WriteAid system (the National Central Library) must be accessed before completing the thesis uploading process.
Step.6 (If Approved) Print out the Approval Email
The binding of paper copies and our graduation document requirements refer to "Library's Graduation Procedure (opens in a new window)".
▶ Contact
Librarian Pei-Ying,Yeh (ext.: 3114, peiying@mail.ntut.edu.tw)
4. Thesis Embargo
Refer to "Theses/Dissertations Embargo Application" page (opens in a new window)
※Must Read:
- It is fine to just delay your online full-text, but the paper copies of your thesis must be open in principle. Only those who has the legitimate reason can apply for an embargo for their paper copies.
- According to the "Degree Conferral Act (opens in a new window)," your reason for embargo must be legitimate. It is NOT your own will to embargo your paper copies. If your reason for embargo is not legitimate, your application might be returned from National Central Library, and you have to take the responsibility for yourself.
- Since the Ministry of Education (opens in a new window) has indicated that "involving confidential information" should be related to "national defense secrets", if you apply for embargo due to "Industrial-Academia Collaboration Project Contract , Cooperative company agreements or other relevant agreements ", please choose the "Involving any legitimate reasons" and fill in your specify. Follow the guide: https://lib.ntut.edu.tw/public/images/202562316146.jpg (opens in a new window)
▶ Contact
Librarian Pei-Ying,Yeh (ext.: 3114, peiying@mail.ntut.edu.tw)
5. Thesis Binding Information
▶ Note
Please follow the specifications to bind the paper copy of your thesis.
▶ Specification
Cover Page
- Color: light yellow for Master's thesis; light gray for Ph.D. dissertation
e.g. ※It is acceptable if the colors vary a little due to different paper manufacturers and types.
- Paper material: 180 gsm (or above) marbled paper with glossy or matte coating
- No watermark on the cover. (But the content should include watermarks.)
- More detailed information refers to "Cover Page and Book Spine Template (opens in a new window)".
Print Style
- Total page number more than 100 pages: double-sided printing
- Total page number less than 100 pages: single-sided printing
- Both color copy or black- and-white copy are acceptable.
Paper Copy Requirement
| Content ( * should same as the full-text you uploaded) | Watermark | Page Numbering |
| Cover Page (Mater_light yellow/Ph.D_light gray) Blank Page | ✘ | None |
| Title Page * | ✔ | None |
| Photocopied Oral Defense Committee Signature Form * | ✘ | None |
| Chinese Abstract * English Abstract * Acknowledgements * Table of Contents * List of Tables * List of Figures * | ✔ | Roman numerals |
| Main Body * References * Appendices * List of Symbols (Formulas) * | ✔ | Arabic numerals |
| Blank Page Back Page (Mater_light yellow/Ph.D_light gray) | ✘ | None |
▶ Contact
Librarian Pei-Ying,Yeh (ext.: 3114, peiying@mail.ntut.edu.tw)
6. Thesis Submission
▶ Note
- Graduation Document Requirements:
(1) 1 copy of paperback thesis [ Binding information (opens in a new window) | Cover Page & Book Spine template (opens in a new window) ]
(2) 2 original papers of the Authorization Agreement (1 for NTUT and 1 for NCL), namely that you upload authorization letter with signature at "Step.3 (opens in a new window)" in the thesis system.
(3) 1 copy of Thesis Validation *Approval* Email (Print out the email directly.)
【If you need to delay the open access date for your thesis, please submit (4)-(5) as well.】
(4) Application Form of Embargo on Release of Thesis/Dissertation [ Download the forms (opens in a new window) | Guide (opens in a new window) ]
(5) Evidence material ※The application will not be allowed if evidence material is not attached.
- Please submit the required documents to the library's circulation desk at the 1st floor. (check our open hours for the circulation desk) (opens in a new window)
- You should return all of the books and materials borrowed from the library and pay the lost replacement fees or overdue fees before the graduation procedures are completed.
▶ Contact
Librarian Pei-Ying,Yeh (ext.: 3114, peiying@mail.ntut.edu.tw)
7. After the Graduation...
▶ Note
Alumni may enter our library by exchanging a visitor pass with personal ID card. If you want to borrow books, you may apply for a borrower’s card with a deposit of NTD 3,000.
※Due to the contract, alumni can only use the electronic resources as a walk-in reader and are not allowed to access them off-campus.
▶ Links
Library's Borrowing Regulations (opens in a new window)
Application for Borrower's Card (opens in a new window)
▶ Contact
Library's Circulation Desk [ 02-2771-2171 #3110 ]